Privacy Policy for Katie Rogers Photography

Ok folks, hang in there...GDPR has come to Katie Rogers Photography!

This privacy notice comes into effect as of 25th May 2018.

ENQUIRIES
Katie Rogers Photography will only use the information supplied by your chosen contact method to respond to your enquiry.
I aim to respond within 24 hours, and follow up 1 week after.
If I don't hear from you, your details will be deleted from my work system and I will not contact you again. 
If you book with me, your data will be stored in my work system until we have finished our agreement and then deleted. 

Katie Rogers Photography is committed to ensuring that your privacy is protected.
Should I ask you to provide certain information, by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy notice.
I regret that if there are one or more points below with which you are not happy, your only recourse is to leave the web site immediately.

The law requires us to determine how we process different categories of your personal information, and to notify you of the basis for each category.

If a basis on which we process your personal information is no longer relevant, then we shall immediately stop processing your data.

Katie Rogers Photography may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes. 

Owner and Data Controller (that’s me by the way!)

This website (katierogersphotography.com) is owned and operated by Katie Rogers Photography.

Owner contact email: katierogersphotography@outlook.com

Information I Collect From You (this helps me make things perfect for you)

Just so you know, you may visit my site anonymously.

If you choose to submit an enquiry or contact request, I may collect the following information (depending on your use of the website). I will store and use the personal information you provide in order to respond to your request. (see more about that below)

  • Your name/s

  • Contact information such as email address and phone number

  • Information about your shoot, such as venue, time and date, suppliers etc.

  • Your home address to send your photo package to

Data collected by my website analytics:

  • IP address

  • Time zone

  • List of pages (including URL) with your activity on the website, the referring site, the URL from which consent was submitted

I may analyse your use of the website in order to continuously improve the website and your experience. 

You have a right to withdraw your consent any time (e.g. by unsubscribing from a newsletter or contact request) and have the right to request that we delete it. Just contact me katierogersphotography@outlook.com

See more about Cookies below.

Legal Basis for Processing Your Information (feeling a bit Judge Judy here)

The legal basis for processing your information is:

  • Your consent provided by requesting my email newsletter, or providing me with an email address or phone number to answer your query.

  • Our legitimate interests to operate and manage the website.

How and Where Do I Store Your Data? (the stuff I really need to work with you)

I do not store anything other than necessary data in order to provide you with the best service and educational/legitimate materials to your experience with me.

Katie Rogers Photography will only use the information supplied by your chosen contact method to respond to your enquiry. I aim to respond within 24 hours, and follow up 1 week after. If I don't hear from you, your details will be deleted from my work system and I will not contact you again.  If you book with me, your data will be stored in my work system until we have finished our agreement and then deleted.  

Your personal data is stored on encrypted and password protected hard drives and computers or a safe, purpose built database. All data that is stored online is locked behind a strong password. Any data on my phone is also password protected. Hard drives and computers are all stored behind locked doors, unless out and about with me.

Your data may be shared with third parties as part of our working agreement and for me to produce your final photos/product package/online gallery. Check the Third Party Data Use section below.

Some data may be stored outside the European Economic Area (EEA). This includes the online gallery provider Pixieset. By submitting your personal data, you agree to this transfer, storing or processing. I will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and in compliance with all relevant UK data protection legislation.

Your Images (they’re so pretty!)

During your wedding/shoot:
Photographs are captured on up to two cameras (up to 8 SD memory cards).

After your wedding/shoot:
These photographs are copied to two hard drives for protection during the editing and processing period. Once edited, images will be stored on the Pixieset online gallery service where you can view and download them via an online password protected portal. A second copy of all edited images will be transferred to a USB stick and posted to you. I will then delete all files on my hard drives one calendar year after your wedding date. All SD cards will be cleared after the images have been provided to you by online gallery/USB. I will contact you to advise when they need to deleted from Pixieset to make sure you have downloaded/printed copes from this service if you wish.

My main marketing tool is my photography, so I love to share my favourite images! I will share them on my social media profiles, in printed marketing, in competitions, and of course on my website. 

Your images may also be shared with other GDPR compliant blogs and vendors, with your explicit permission.

I will confirm you are happy for your images to be shared in this way (no one wants their happy sweaty drunk dancing face appearing around town ;) Well some people do and that’s cool too!

Your Rights (not including your right to party, though that is important too)

Your Right to Confirmation: You are welcome to get in touch at any point to ask questions about how your data is handled and kept secure. I’m always happy to answer any queries that you may have.

Your Right to Access: You can request a report on all data of yours that I hold. This will be supplied as an electronic document.

Your Right to Rectification: You can also get in touch at any point to ask me to modify any of your stored data. In fact, I would really recommend doing so. If you have a change of address, phone number, etc please do let me know so I can keep my records up to date!

Your Right to Deletion: Under EU law you have the right to request to have your data deleted by me. If you wish to go ahead with this please just email me at katierogersphotography@outlook.com to ask me. I’ll be happy to provide proof of deletion afterwards. Please keep in mind that this will also mean I have no backup copies of your images anymore, so please ensure you have reliable backups of your pictures stored elsewhere.

Third Party Data Use (It’s good to share, sometimes!)

Your information will not be shared with third parties, unless relevant to our working together (I don’t share your information with any old person).
This can include printers, software, blogs etc.  I ensure that all companies that I work with are also GDPR compliant, and will not use your data other than for it’s intended use. Your data will also only be passed on with your explicit consent.

Cookies (sorry, not the yummy kind)

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows us or a third-party to recognise you and make your next visit easier and the service we provide more useful to you.

I use the following cookies:

Strictly necessary cookies: These cookies enable services you have specifically asked for. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.

Performance and Analytical cookies: These cookies help me improve my website and the educational material I provide by monitoring how the website is used and how people move around it. For example, they allow me to count visits, identify traffic sources and see which parts of the site are most popular. I use Google Analytics to provide these statistics, which are aggregated and anonymised, so do not allow me to identify you directly.

By using the Website, you agree that I can place these types of cookies on your device.

More information on the individual cookies I use:

Google Analytics

Facebook Pixel

If you'd like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.

Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features I offer, you may not be able to store your preferences, and some of my pages might not display properly.

Changes to My Privacy Policy (if you are reaaaaaally interested in legal stuff)

This Privacy Policy may be changed from time to time. I will update it on the website (this page) immediately. I recommend you review this privacy policy on a regular basis for any updates or changes. 
 

If you have read ALLLLLLL of this - thank you, now go and have a cup of a tea and a biscuit, you've earned it.

Thanks, Katie xx
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Last updated: 29th November 2018